Student Records and FERPA

STUDENT RECORDS AND FERPA

Student Records Policy

Oregon Coast Community College shall follow all applicable state and federal laws, rules, and regulations which apply to student records. All information contained in the College records which is personally identifiable to any student shall be kept confidential and not released except upon prior written consent of the subject student or upon the lawful subpoena or other order of a court of competent jurisdiction. Student information may be shared among College faculty and staff on an official (need to know) basis.

The Family Educational Rights and Privacy Act of 1974 (Statute: 20 U.S.C. 1232g; Regulations: 34CRF Part 99), also known as FERPA or the Buckley amendment, is a federal law that states (a) a written institutional policy must be established and (b) that a statement of adopted procedures covering the privacy rights of students be made available.  The law provides that the institution will maintain the confidentiality of student education records and affords students certain rights regarding their educational records. They are in general:

• The right to obtain a copy of OCCC’s current Student Records Policy.
• The right to inspect and review their own educational records.
• The right to seek to amend their own educational records.
• The right to have some control over the disclosure of information from their own educational records by authorizing or denying access in writing.
• The right to file complaints of alleged failures to comply with the requirements of FERPA with the U.S. Department of Education.

Note:  FERPA rights belong to the OCCC student, regardless of the student’s age.

Questions about these policies can be directed to the Enrollment Services Coordinator at 541-867-8501.

Solomon Act

Federal law requires OCCC to provide student name, address and telephone number to the military for recruiting purposes.